|
BYLAWS OF WHITEBARK HOMEOWNER’S
ASSOCIATION, INC.
Article I
Name, Principal Office, and Definitions
1.1 Name
The name of the corporation is Whitebark
Homeowner’s Association, Inc. (the “Association”).
1.2 Principal Office
The principal office of the Association shall
be located in Douglas County, Nevada. The Association may have
such other offices, either within or outside the State of
Nevada, as the Board of Directors may determine or as the
affairs of the Association may require.
1.3 Definitions
The words used in these By-Laws shall be given
their normal, commonly understood definitions. Capitalized terms
shall have the same meaning as set forth in that Declaration of
Covenants, Conditions, and Restrictions for Whitebark
Homeowner’s Association, Inc., a Nevada corporation (“Declarant”)
in the Office of the County Recorder of Douglas County, Nevada,
as amended from time to time (the “Declaration”), unless the
context indicates otherwise.
Article II
Association: Membership. Meetings. Quorum.
Voting. Proxies
2.1 Membership
The Association shall have one class of
membership, as more fully set forth in the Declaration, the
terms of which pertaining to membership are incorporated by this
reference.
2.2 Place of Meetings
Meetings of the Association shall be held at
the principal office of the Association or at such other
suitable place convenient to the Members as may be designated by
the Board, either within the Community or as convenient as is
possible and practical.
2.3 Regular Meetings
The first annual meeting of the Association,
whether a regular or special meeting, shall be held within one
year from the date of incorporation. Subsequent regular meetings
shall be set by the Board so as to occur twice each year, during
the first and third quarters of the Association’s fiscal year
on a date and at a time set by the Board.
2.4 Special Meetings
The President may call special meetings. In
addition, it shall be the duty of the President to call a
special meeting if so directed by resolution of the Board or
upon a petition signed by Members representing at least 20% of
the total votes in the Association.
Written or printed notice stating the place,
day, and hour of any meeting of the Members shall be delivered,
either personally or by mail, to each Member entitled to vote at
such meeting, not less than 10 nor more than 60 days before the
date of such meeting, by or at the direction of the President or
the Secretary or the officers or persons calling the meeting.
Notice of any meeting at which a special assessment for a
capital improvement is to be considered shall be given at least
21 days before the meeting.
The meeting notice shall state the items on
the agenda, including the general nature of any proposed
amendments to the Declaration or these By-Laws, any fees or
assessments to be imposed or increased by the Association, any
budgetary changes, and any proposal to remove an officer or
member of the Board. No business shall be transacted at a
meeting except as stated in the notice. The notice shall notify
Members of their right to have a copy of the minutes or a
summary of the minutes of the meeting distributed to them upon
request and upon payment of the reasonable cost of making such
distribution.
If mailed, the notice of a meeting shall be
deemed to be delivered when deposited in the United States mail
addressed to the Member at its address as it appears on the
records of the Association, with postage prepaid.
2.6 Waiver of Notice
Waiver of notice of a meeting of the Members
shall be deemed the equivalent of proper notice. Any Member may,
in writing, waive notice of any meeting of the Members, either
before or after such meeting. Attendance at a meeting by a
Member or the Member’s proxy shall be deemed waiver by such
Member of notice of the time, date, and place thereof, unless
such Member or proxy specifically objects to lack of proper
notice at the time the meeting is called to order. Attendance at
a special meeting also shall be deemed waiver of notice of all
business transacted at such meeting unless an objection on the
basis of lack of proper notice is raised before the business is
put to a vote.
2.7 Adjournment of Meetings
If any meeting of the Association cannot be
held because a quorum is not present, Members or their proxies
holding a majority of the votes represented at such meeting may
adjourn the meeting to a time not less than 5 nor more than 30
days from the time the original meeting was called. At the
reconvened meeting, if a quorum is present, any business may be
transacted which might have been transacted at the meeting
originally called. If a time and place for reconvening the
meeting is not fixed by those in attendance at the original
meeting or if for any reason a new date is fixed for reconvening
the meeting after adjournment, notice of the time and place for
reconvening the meeting shall be given to Members in the manner
prescribed for regular meetings.
The Members represented at a duly called or
held meeting at which a quorum is present may continue to do
business until adjournment, notwithstanding the withdrawal of
enough Members to leave less than a quorum, provided that any
action taken is approved by at least a majority of the votes
required to constitute a quorum.
The voting rights of the Members shall be as
set forth in the Declaration and in these Bylaws, and such
voting rights provisions are specifically incorporated by this
reference.
2.9 Proxies
At all meetings of Members, each Member may
vote in person (if a corporation, partnership or trust, through
any officer, director, partner or trustee duly authorized to act
on behalf of the Member) or by proxy, subject to the limitations
of Nevada law. All proxies shall be in writing specifying the
Lot(s) for which it is given, signed by the Member or its duly
authorized attorney-in-fact, dated and filed with the Secretary
of the Association prior to any meeting for which it is to be
effective. Unless otherwise specifically provided in the proxy,
a proxy shall be presumed to cover all votes which the Member
giving such proxy is entitled to cast, and in the event of any
conflict between two or more proxies purporting to cover the
same voting rights, the later dated proxy shall prevail, or if
dated as of the same date, both shall be deemed invalid. Every
proxy shall be revocable and shall automatically cease upon
conveyance of any Lot for which it was given, or upon receipt of
notice by the Secretary of the death or judicially declared
incompetence of a Member who is a natural person, or of written
revocation, or 12 months from the date of the proxy, unless a
shorter period is specified in the proxy.
2.10 Majority
As used in these By-Laws, the term
“majority” shall mean those votes, Owners, Members, or other
group, as the context may indicate, totaling more than 50% of
the total eligible number.
2.11 Quorum
Except as otherwise provided in these By-Laws
or in the Declaration, the presence, in person or by proxy, of
Members representing 25% of the total votes in the Association
shall constitute a quorum at all meetings of the Association.
2.12 Conduct of Meetings
The President shall preside over all meetings
of the Association, and the Secretary shall keep the minutes of
the meetings and record in a minute book all resolutions adopted
and all other transactions occurring at such meetings. Not more
than 30 days after any meeting, the Secretary shall provide a
copy of the minutes or a summary of the minutes to any Member
requesting such minutes, upon payment to the Association of
reasonable copying costs.
2.13 Action Without a Meeting
Any action required or permitted by law to be
taken at a meeting of the Members may be taken without a
meeting, without prior notice and without a vote, if written
consent specifically authorizing the proposed action is signed
by all Members entitled to vote thereon. Such consent shall be
filed with the minutes of the Association, and shall have the
same force and effect as a vote of the Members at a meeting.
Within 10 days after receiving authorization for any action by
written consent, the Secretary shall give written notice to all
Members entitled to vote who did not give their written consent,
fairly summarizing the material features of the authorized
action.
Article III
Board of Directors: Number, Powers, Meetings
A: COMPOSITION AND SELECTION
3. 1 Governing Body; Composition
The affairs of the Association shall be
governed by a Board of Directors, each of whom shall have one
equal vote. Except with respect to directors appointed by the
Declarant pursuant to Section 3.3, the directors shall be
Members or Residents; provided, no Owner and Resident
representing the same Lot may serve on the Board at the same
time. A “Resident” shall be any natural person 18 years of
age or older whose principal place of residence is a Lot within
the Community. In the case of a Member which is not a natural
person, any officer, director, partner, employee or trust
officer of such Member shall be eligible to serve as a director
unless otherwise specified by written notice to the Association
signed by such Member; provided, no Member may have more than
one such representative on the Board at a time, except in the
case of directors appointed by the Declarant.
3.2 Number of Directors
The Board shall consist of three to five
directors, as provided in Sections 3.3 and 3.5 below. The
initial Board shall consist of three directors as identified in
the Articles of Incorporation.
3.3 Directors During Declarant Control Period
Subject to the provisions of Section 3.5
below, the directors shall be selected by the Declarant acting
in its sole discretion and shall serve at the pleasure of the
Declarant during the Declarant Control Period.
3.4 Nomination and Election Procedures
(a) Nominations and Declarations of Candidacy.
Prior to each election of directors by the Members, the Board
shall prescribe the opening date and the closing date of a
reasonable filing period in which each and every eligible person
who has a bona-fide interest in serving as a director may file
as a candidate for any position to be filled by votes of
Members. The Board shall also establish such other rules and
regulations as it deems appropriate to conduct the nomination of
directors in a fair, efficient and cost-effective manner.
Except with respect to directors selected by
the Declarant, nominations for election to the Board may also be
made by a Nominating Committee. The Nominating Committee, if
any, shall consist of a Chairman, who shall be a member of the
Board, and three or more Members or representatives of Members.
The Board shall appoint the members of the Nominating Committee
not less than 30 days prior to each annual meeting to serve a
term of one year and until their successors are appointed, and
such appointment shall be announced at each annual meeting.
The Nominating Committee may make as many
nominations for election to the Board as it shall in its
discretion determine. In making its nominations, the Nominating
Committee shall use reasonable efforts to nominate candidates
representing the diversity which exists within the pool of
potential candidates.
Each candidate shall be given a reasonable,
uniform opportunity to communicate his or her qualifications to
the Members and to solicit votes.
(b) Election Procedures. Each Owner may cast
the entire vote assigned to his Lot for each position to be
filled. Cumulative voting shall be permitted. That number of
candidates equal to the number of positions to be filled
receiving the greatest number of votes shall be elected.
Directors may be elected to serve any number of consecutive
terms.
3.5 Election and Term of Office
Not withstanding any other provision of these
By-Laws:
(a) No later than 60 days after the time that
Members other than Declarant own 25% of the Lots, or whenever
the Declarant earlier determines, the President shall call for
an election by which the Members other than Declarant shall be
entitled to elect no less than twenty-five percent (25%) of the
Directors serving on the Board. The remaining directors shall be
appointees of the Declarant. The director(s) elected by the
Members shall not be subject to removal by the Declarant and
shall be elected for a term of two years or until the happening
of the event described in subsection (b), whichever is shorter.
If such director’s term expires prior to the happening of the
event described in subsection (b), a successor shall be elected
for a like term.
(b) No later than 60 days after the time that
Members other than Declarant own 50% of the Lots, or whenever
the Declarant earlier determines, the President shall call for
an election by which the Members other than Declarant shall be
entitled to elect no less than thirty-three and one-third
percent (33-1/3%) of the Directors serving on the Board. The
remaining directors shall be appointees of the Declarant. The
directors elected by the Members shall not be subject to removal
by the Declarant and shall be elected for a term of two years or
until the happening of the event described in subsection (c)
below, whichever is shorter. If such directors’ terms expire
prior to the happening of the event described in subsection (c)
below, successors shall be elected for a like term.
(c) Within 60 days after termination of the
Declarant Control Period, the President shall call for an
election by which the Members shall be entitled to elect all
directors who shall serve until the first annual meeting
following the termination of the Declarant Control Period. If
such annual meeting is scheduled to occur within 60 days after
termination of the Declarant Control Period, this subsection
shall not apply and directors shall be elected in accordance
with subsection (d) below.
(d) At the first annual meeting after the
termination of the Declarant Control Period, an election shall
be held. All directors shall be elected by the Members, with a
majority of the directors receiving the largest number of votes
being elected for a term of two years and the remaining
directors being elected for a term of one year. Upon the
expiration of the term of office of each director elected by the
Members, a successor shall be elected to serve a term of two
years. The directors elected by the Members shall hold office
until their respective successors have been elected.
3.6 Removal of Directors and Vacancies
Any director elected by the Members may be
removed, with or without cause, by Members holding a majority of
the votes entitled to be cast for his or her election. Any
director whose removal is sought shall be given notice prior to
any meeting called for that purpose. Upon removal of a director,
a successor shall be elected by the Members to fill the vacancy
for the remainder of the term of such director.
Any director elected by the Members who has
three or more consecutive unexcused absences from Board
meetings, or who is more than 30 days delinquent (or is the
representative of a Member who is so delinquent) in the payment
of any assessment or other charge due the Association, may be
removed by a majority of the directors present at a regular or
special meeting at which a quorum is present, and the Board may
appoint a successor to fill the vacancy for the remainder of the
term.
In the event of the death, disability, or
resignation of a director elected by the Members, the Board may
declare a vacancy and appoint a successor to fill the vacancy
until the next annual meeting, at which time the Members shall
elect a successor for the remainder of the term.
This Section shall not apply to directors
appointed by the Declarant. The Declarant shall be entitled to
appoint a successor to fill any vacancy on the Board resulting
from the death, disability or resignation of a director
appointed by Declarant.
B: MEETINGS
3.7 Organizational Meetings
The first meeting of the Board following each
annual meeting of the membership shall be held within 10 days
thereafter at such time and place as the Board shall fix.
3.8 Regular Meetings
Regular meetings of the Board may be held at
such time and place as a majority of the directors shall
determine, but at least four such meetings shall be held during
each fiscal year with at least one per quarter.
3.9 Special Meetings
Special meetings of the Board of Directors
shall be held when called by written notice signed by the
President or Vice President or by any two directors. The notice
shall specify the time and place of the meeting and the nature
of any special business to be considered.
3.10 Notice; Waiver of Notice
(a) Notice of the time and place of a regular
meeting shall be communicated to directors not less than four
calendar days prior to the meeting. Notice of the time and place
of a special meeting shall be communicated to directors not less
than 72 hours prior to the meeting. No notice need be given to
any director who has signed a waiver of notice or a written
consent to holding of the meeting. The notice shall be given to
each director by: (i) personal delivery; (ii) first class mail,
postage prepaid; (iii) telephone communication, either directly
to the director or to a person at the director’s office or
home who would reasonably be expected to communicate such notice
promptly to the director; (iv) telecopier transmission to the
director’s home or office, with confirmation of receipt by the
receiving telecopier; or (v) telegram, charges prepaid. All such
notices shall be given at the director’s telephone or
telecopier number or sent to the director’s address as shown
on the records of the Association. Notices sent by first class
mail shall be deemed communicated when deposited into a United
States mailbox. Notices given by personal delivery, telephone,
telecopier or telegraph shall be deemed communicated when
delivered, telephoned, telecopied or given to the telegraph
company.
(b) The transactions of any meeting of the
Board, however called and noticed or wherever held, shall be as
valid as though taken at a meeting duly held after regular call
and notice if (i) a quorum is present, and (ii) either before or
after the meeting each of the directors not present signs a
written waiver of notice, a consent to holding the meeting, or
an approval of the minutes. The waiver of notice or consent need
not specify the purpose of the meeting. Notice of a meeting also
shall be deemed given to any director who attends the meeting
without protesting before or at its commencement about the lack
of adequate notice.
3. 11 Telephonic Participation in Meetings
Members of the Board or any committee
designated by the Board may participate in a meeting of the
Board or committee by means of conference telephone or similar
communications equipment, by means of which all persons
participating in the meeting can hear each other. Participation
in a meeting pursuant to this subsection shall constitute
presence in person at such meeting.
3. 12 Quorum of Board of Directors
At all meetings of the Board, a majority of
the directors shall constitute a quorum for the transaction of
business, and the votes of a majority of the directors present
at a meeting at which a quorum is present shall constitute the
decision of the Board, unless otherwise specifically provided in
these By-Laws or the Declaration. A meeting at which a quorum is
initially present may continue to transact business,
notwithstanding the withdrawal of directors, if any action taken
is approved by at least a majority of the required quorum for
that meeting. If any meeting of the Board cannot be held because
a quorum is not present, a majority of the directors present at
such meeting may adjourn the meeting to a time not less than 5
nor more than 30 days from the date of the original meeting. At
the reconvened meeting, if a quorum is present, any business
which might have been transacted at the meeting originally
called may be transacted without further notice.
3.13 Compensation
Directors shall not receive any compensation
from the Association for acting as such unless approved by
Members representing a majority of the total votes in the
Association at a regular or special meeting of the Association.
Any director may be reimbursed for expenses incurred on behalf
of the Association upon approval of a majority of the other
directors. Nothing herein shall prohibit the Association from
compensating a director, or any entity with which a director is
affiliated, for services or supplies furnished to the
Association in a capacity other than as a director pursuant to a
contract or agreement with the Association, provided that such
director’s interest was made known to the Board prior to
entering into such contract and such contract was approved by a
majority of the Board of Directors, excluding the interested
director.
3.14 Conduct of Meetings
The President shall preside over all meetings
of the Board, and the Secretary shall keep a minute book of
Board meetings recording all Board resolutions and all
transactions and proceedings occurring at such meetings.
3. 15 Open Meetings
Subject to the provisions of Section 3.16, all
meetings of the Board shall be open to all Members. Members
other than directors may participate in any discussion, subject
to NRS 116.31085. The President may limit the time any Member
may speak. Notwithstanding the above, the President may adjourn
any meeting of the Board and reconvene in executive session, and
may exclude Members, to discuss matters of a sensitive nature,
such as pending or threatened litigation, personnel matters,
etc.
3. 16 Action Without a Formal Meeting
Any action to be taken at a meeting of the
directors or any action that may be taken at a meeting of the
directors may be taken without a meeting if a consent in
writing, setting forth the action so taken, shall be signed by
all of the directors, and such consent shall have the same force
and effect as a unanimous vote.
C: POWERS AND DUTIES
3.17 Powers
The Board of Directors shall have all of the
powers and duties necessary for the administration of the
Association’s affairs and for performing all responsibilities
and exercising all rights of the Association as set forth in the
Declaration, these By-Laws, the Articles, and as provided by
law. The Board may do or cause to be done all acts and things as
are not directed by the Declaration, Articles, these By-Laws, or
Nevada law to be done and exercised exclusively by the
membership generally.
3.18 Duties
The duties of the Board shall include, but not
limited to:
(a) Preparing and adopting, in accordance with
the Declaration, an annual budget establishhing each Owner’s
share of the Common Expenses;
(b) Levying and collecting such assessments
from the Owners;
(c) Providing for the operation, care, upkeep,
and maintenance of the Common Area;
(d) Designating, hiring, and dismissing the
personnel necessary to carry out the rights and responsibilities
of the Association and where appropriate, providing for the
compensation of such personnel and for the purchase of
equipment, supplies, and materials to be used by such personnel
in the performance of their duties;
(e) Depositing all funds received on behalf of
the Association in a bank depository which it shall approve, and
using such funds to operate the Association; provided, any
reserve fund may be deposited, in the directors’ best business
judgment, in depositories other than banks;
(f) Making and amending use restrictions and
rules in accordance with the Declaration;
(g) Opening of bank accounts on behalf of the
Association and designating the signatories required;
(h) Making or contracting for the making of
repairs, additions, and improvements to or alterations of the
Common Area in accordance with the Declaration and these
By-Laws;
(i) Enforcing by legal means the provisions of
the Governing Documents, except that the Association shall not
be obligated to take enforcement action under any circumstances
in which the Board determines, in the exercise of its business
judgment, that a technical violation is of such a nature as not
to be objectionable to a reasonable person, or that the
interests of the Association and its Members are better served
by not taking action, or that the Association’s legal position
under the particular facts and circumstances is not strong
enough to justify taking action;
(j) Bringing any proceedings which may be
instituted on behalf of or against the Owners concerning the
Association, subject to the mediation and arbitration
requirements of Nevada law and subject to the requirement that
the Association obtain the approval of Members entitled to cast
at least 75% of the total Association vote prior to initiating
any litigation other than (1) actions to enforce the Governing
Documents; (2) actions to collect assessments; (3) proceedings
to challenge ad valorem taxation; or (3) counterclaims in
proceedings brought against the Association;
(k) Obtaining and carrying property and
liability insurance and fidelity bonds, as provided in the
Declaration, paying the cost thereof, and filing and adjusting
claims, as appropriate;
(1) Paying all taxes and/or assessments which
are or could become a lien on the Common Area or a portion
thereof;
(m) Paying the cost of all services rendered
to the Association;
(n) Keeping books with detailed accounts of
the receipts and expenditures of the Association;
(o) Making available to any prospective
purchaser of a Lot, any Owner, and the holders, insurers, and
guarantors of any Mortgage on any Lot, current copies of the
Declaration, the Articles of Incorporation, the By-Laws, rules
and all other books, records, and financial statements of the
Association, as provided in Section 6.4;
(p) Permitting utility suppliers to use
portions of the Common Area reasonably necessary to the ongoing
development or operation of the Community; and
(q) Indemnifying a director, officer or
committee member, or former director, officer or committee
member of the Association to the extent such indemnity is
required under Nevada law, the Articles of Incorporation or the
Declaration.
3. 19 Management
The Board of Directors may employ for the
Association a professional management agent or agents at such
compensation as the Board may establish, to perform such duties
and services as the Board shall authorize. The Board of
Directors may delegate such powers as are necessary to perform
the manager’s assigned duties, but shall not delegate
policymaking authority or those duties set forth in Sections
3.18(a), 3.18(b), 3.18(f), 3.18(g) and 3.18(i). The Declarant,
or an affiliate of the Declarant, may be employed as managing
agent or manager.
The Board of Directors may delegate to one of
its members the authority to act on behalf of the Board on all
matters relating to the duties of the managing agent or manager,
if any, which might arise between meetings of the Board.
Subject to the preceding paragraph, if entered
into during the Declarant Control Period, the following
contracts or leases between the Association and the Declarant or
an affiliate of the Declarant may be terminated without penalty
by the Association at any time after the termination of the
Declarant Control Period upon not less than 90 days notice to
the other party:
(a) Any management contract, employment
contract, or lease of recreational or parking areas or
facilities, to the extent provided by the Act;
(b) Any other contract or lease between the
Association and the Declarant or an affiliate of the Declarant;
or
(c) Any contract or lease that is not bona
fide or was unconscionable to the Members at the time entered
into under the circumstance then prevailing.
3.20 Accounts and Reports
The following management standards of
performance shall be followed unless the Board by resolution
specifically determines otherwise:
(a) Accounting and controls should conform to
generally accepted accounting principles;
(b) Cash accounts of the Association shall not
be commingled with any other accounts;
(c) No remuneration shall be accepted by the
managing agent from vendors, independent contractors, or others
providing goods or services to the Association, whether in the
form of commissions, finder’s fees, service fees, prizes,
gifts, or otherwise; any thing of value received shall benefit
the Association;
(d) Any financial or other interest which the
managing agent may have in any firm providing goods or services
to the Association shall be disclosed promptly to the Board;
(e) Commencing at the end of the quarter in
which the first Lot is sold and closed, financial reports shall
be prepared for the Association at least quarterly containing:
(i) An income statement reflecting all income
and expense activity for the preceding period on an accrual
basis;
(ii) A statement reflecting all cash receipts
and disbursements for the preceding period;
(iii) A variance report reflecting the status
of all accounts in an “actual” versus “approved” budget
format;
(iv) A balance sheet as of the last day of the
preceding period; and
(v) A delinquency report listing all Owners
who are delinquent in paying any assessments at the time of the
report and describing the status of any action to collect such
assessments which remain delinquent (Any assessment or
installment thereof shall be considered to be delinquent on the
15th day following the due date unless otherwise specified by
Board resolution); and
(f) An annual report consisting of at least
the following shall be made available to all Members within 120
days after the close of the fiscal year: (1) a balance sheet;
(2) an operating (income) statement; and (3) a statement of
changes in financial position for the fiscal year. Such annual
report may be prepared on an audited, reviewed or compiled
basis, as the Board determines by an independent public
accountant; provided, upon written request of any holder,
guarantor or insurer of any first Mortgage on a Lot, the
Association shall provide an audited financial statement.
3.21 Borrowing
The Association shall have the power to borrow
money for any legal purpose; provided, the Board shall obtain
Member approval in the same manner provided for Special
Assessments in Section 8.2 of the Declaration if the proposed
borrowing is for the purpose of making discretionary capital
improvements and the total amount of such borrowing, together
with all other debt incurred within the previous 12-month
period, exceeds or would exceed 10% of the budgeted gross
expenses of the Association for that fiscal year.
3.22 Right to Contract
The Association shall have the right to
contract with any Person for the performance of various duties
and functions. This right shall include, without limitation, the
right to enter into common management, operational, or other
agreements with trusts, condominiums, cooperatives, or
neighborhood and other owners or residents associations, within
and outside the Community; provided, any common management
agreement shall require the consent of a majority of the total
number of directors of the Association. The Association shall
have the right to terminate contracts as set forth in Section
116.3 105 of the Act.
3.23 Enforcement
In addition to such other rights as are
specifically granted under the Declaration, the Board shall have
the power to impose reasonable monetary fines, which shall
constitute a lien upon the Lot of the violator, and to suspend
an Owner’s right to vote for violation of any duty imposed
under the Declaration, these By-Laws, or any Association rules.
In addition, the Board may suspend any services provided by the
Association to an Owner or the Owner’s Lot if the Owner is
more than 30 days delinquent in paying any assessment or other
charges owed to the Association. If the Association adopts a
policy imposing a fine on a Member for violating the
Declaration, By-Laws or rules of the association, the Secretary
or other designated officer shall prepare and deliver, either
personally or by mail, a schedule of the fines that may be
imposed for such violations.
In the event that any occupant, tenant,
employee, guest or invitee of a Lot violates the Declaration,
By-Laws, or a rule and a fine is imposed, the fine shall first
be assessed against the occupant; provided, however, if the fine
is not paid by the occupant within the time period set by the
Board, the fine shall be assessed against the Lot and the Owner
thereof upon notice from the Association. The failure of the
Board to enforce any provision of the Declaration, By-Laws, or
any rule shall not be deemed a waiver of the right of the Board
to do so thereafter.
(a) Notice. Prior to imposition of any
sanction hereunder or under the Declaration, the Board or its
delegate shall serve the alleged violator with written notice
describing (i) the nature of the alleged violation, (ii) the
proposed sanction to be imposed, (iii) a period of not less than
10 days within which the alleged violator may present a written
request for a hearing to the Board or the Covenants Committee,
if one has been appointed pursuant to Article V; and (iv) a
statement that the proposed sanction shall be imposed as
contained in the notice unless a challenge is begun within 10
days of the notice. If a timely challenge is not made, the
sanction stated in the notice shall be imposed; provided, the
Board or Covenants Committee may, but shall not be obligated to,
suspend any proposed sanction if the violation is cured within
the 10-day period. Such suspension shall not constitute a waiver
of the right to sanction future violations of the same or other
provisions and rules by any Person.
(b) Hearing. If a hearing is requested within
the allotted 10 day period, the hearing shall be held before the
Covenants Committee, if one, or if none, then before the Board
in executive session. The alleged violator shall be afforded a
reasonable opportunity to be heard. Prior to the effectiveness
of any sanction hereunder, proof of proper notice shall be
placed in the minutes of the meeting. Such proof shall be deemed
adequate if a copy of the notice, together with a statement of
the date and manner of delivery, is entered by the officer,
director, or agent who delivered such notice. The notice
requirement shall be deemed satisfied if the alleged violator or
its representative appears at the meeting. The minutes of the
meeting shall contain a written statement of the results of the
hearing and the sanction, if any, imposed.
(c) Appeal. Following a hearing before the
Covenants Committee, the violator shall have the right to appeal
the decision to the Board of Directors. To exercise this right,
a written notice of appeal must be received by the manager,
President, or Secretary of the Association within 10 days after
the hearing date.
(d) Additional Enforcement Rights.
Notwithstanding anything to the contrary in this Article, the
Board may elect to enforce any provision of the Declaration,
these By-Laws, or the rules of the Association by self-help
(specifically including, but not limited to, the towing of
vehicles that are in violation of parking rules) or, following
compliance with such dispute resolution procedures as may be
required under the Declaration or Nevada law, if applicable, by
suit at law or in equity to enjoin any violation or to recover
monetary damages or both, without the necessity of compliance
with the procedure set forth above. In any such action, to the
maximum extent permissible, the Owner or occupant responsible
for the violation of which abatement is sought shall pay all
costs, including reasonable attorney’s fees actually incurred.
Any entry onto a Lot for purposes of exercising this power of
self-help shall not be deemed as trespass.
Article IV
Officers
4. 1 Officers
The officers of the Association shall be a
President, Vice President, Secretary, and Treasurer. The
President and Secretary shall be elected from among the members
of the Board; other officers may, but need not be members of the
Board. The Board may appoint such other officers, including one
or more Assistant Secretaries and one or more Assistant
Treasurers, as it shall deem desirable, such officers to have
such authority and perform such duties as the Board prescribes.
Any two or more offices may be held by the same person, except
the offices of President and Secretary.
4.2 Election and Term of Office
The Board shall elect the officers of the
Association at the first meeting of the Board following each
annual meeting of the Members, to serve until their successors
are elected.
The Board may remove any officer whenever in
its judgment the best interests of the Association will be
served, and may fill any vacancy in any office arising because
of death, resignation, removal, or otherwise, for the unexpired
portion of the term.
4.4 Powers and Duties
The officers of the Association shall each
have such powers and duties as generally pertain to their
respective offices, as well as such powers and duties as may
specifically be conferred or imposed by the Board of Directors.
The President shall be the chief executive officer of the
Association. The Vice President shall act in the President’s
absence and shall have all powers, duties and responsibilities
provided for the President when so acting. The Secretary shall
keep the minutes of all meetings of the Association and the
Board and shall have charge of such books and papers as the
Board may direct. In the Secretary’s absence, any office
directed by the Board shall perform all duties incident to the
office of secretary. The Treasurer shall have primary
responsibility for the preparation of the budget as provided for
in the Declaration and may delegate all or part of the
preparation and notification duties to a finance committee,
management agent, or both.
4.5 Resignation
Any officer may resign at any time by giving
written notice to the Board of Directors, the President, or the
Secretary. Such resignation shall take effect on the date of the
receipt of such notice or at any later time specified therein,
and unless otherwise specified therein, the acceptance of such
resignation shall not be necessary to make it effective.
4.6 Agreements, Contracts, Deeds, Leases,
Checks, Amendments, et cetera
All agreements, contracts, deeds, leases,
checks, and other instruments of the Association shall be
executed by at least two officers or by such other person or
persons as may be designated by Board resolution. The President
or the Vice President may prepare, execute, certify and record
amendments to the Declaration on behalf of the Association.
4.7 Compensation
Compensation of officers shall be subject to
the same limitations as compensation of directors under Section
3. 13.
Article V
Committees
5. 1 General
The Board may appoint such committees as it
deems appropriate to perform such tasks and to serve for such
periods as the Board may designate by resolution. Each committee
shall operate in accordance with the terms of its enabling
resolution.
5.2 Covenants Committee
In addition to any other committees which the
Board may establish pursuant to the Declaration, these By-Laws
and, specifically, Section 5.1, the Board may appoint a
Covenants Committee consisting of at least three and no more
than five Members. Acting in accordance with the provisions of
the Declaration, these By-Laws, and resolutions the Board may
adopt, the Covenants Committee, if established, shall be the
hearing tribunal of the Association and shall conduct all
hearings held pursuant to Section 3.23 of these By-Laws.
Article VI
Miscellaneous
6. 1 Fiscal Year
The fiscal year of the Association shall be
the calendar year unless the Board establishes a different
fiscal year by resolution.
6.2 Parliamentary Rules
Except as may be modified by Board resolution,
Robert’s Rules of Order (current edition) shall govern the
conduct of Association proceedings when not in conflict with
Nevada law, the Articles of Incorporation, the Declaration, or
these By-Laws.
6.3 Conflicts
If there are conflicts between the provisions
of Nevada law, the Articles of Incorporation, the Declaration,
and these By-Laws, the provisions of Nevada law, the
Declaration, the Articles of Incorporation, and the By-Laws (in
that order) shall prevail.
6.4 Books and Records
(a) Inspection by Members and Mortgagees. The
Board shall make available for inspection and copying by any
holder, insurer or guarantor of a first Mortgage on a Lot, any
Member, or the duly appointed representative of any of the
foregoing at any reasonable time and for a purpose reasonably
related to his or her interest in a Lot: the Declaration,
By-Laws, and Articles of Incorporation, any amendments to the
foregoing, the rules of the Association, the membership
register, books of account, and the minutes of meetings of the
Members, the Board, and committees. The Board shall provide for
such inspection to take place at the office of the Association
or at such other place within the Community as the Board shall
designate.
(b) Rules for Inspection. The Board shall
establish reasonable rules with respect to:
(i) Notice to be given to the custodian of the
records;
(ii) Hours and days of the week when such an
inspection may be made; and
(iii) Payment of the cost of reproducing
copies of documents requested.
(c) Inspection by Directors. Every director
shall have the absolute right at any reasonable time to inspect
all books, records, and documents of the Association and the
physical properties owned or controlled by the Association. The
right of inspection by a director includes the right to make a
copy of relevant documents at the expense of the Association.
6.5 Notices
Except as otherwise provided in the
Declaration or these By-Laws, all notices, demands, bills,
statements, and other communications under the Declaration or
these By-Laws shall be in writing and shall be deemed to have
been duly given if delivered personally or if sent by United
States mail, first class postage prepaid:
(a) If to a Member, at the address which the
Member has designated in writing and filed with the Secretary
or, if no such address has been designated, at the address of
the Lot of such Member; or
(b) If to the Association, the Board of
Directors, or the managing agent, at the principal office of the
Association or the managing agent, or at such other address as
shall be designated by notice in writing to the Members pursuant
to this Section.
6.6 Amendment
(a) By Board of Directors. Until conveyance of
the first Lot, the Board may amend these By-Laws, subject to the
approval requirements set forth in Anicle X of the Declaration,
if applicable. Thereafter, the Board may amend these By-Laws if
such amendment is specifically required to enable the U. S.
Department of Veterans Affairs, the U. S. Department of Housing
and Urban Development, the Federal National Mortgage
Association, or the Federal Home Loan Mortgage Corporation to
make, purchase, insure or guarantee mortgage loans on the Lots.
(b) By Members. Except as provided above,
these By-Laws may be amended only by the affirmative vote or
written consent, or any combination thereof, of Members
representing at least 51% of the total votes in the Association,
and the consent of the Declarant during the Declarant Control
Period. In addition, the approval requirements set forth in
Article X of the Declaration shall be met, if applicable.
Notwithstanding the above, the percentage of votes necessary to
amend a specific clause shall not be less than the prescribed
percentage of affirmative votes required for action to be taken
under that clause.
(c) Validity and Effective Date of Amendments.
Amendments to these By-Laws shall become effective upon
recordation in the Office of the County Recorder for Douglas
County, Nevada, unless a later effective date is specified
therein. Any procedural challenge to an amendment must be made
within six months of its recordation or such amendment shall be
presumed to have been validly adopted. In no event shall a
change of conditions or circumstances operate to amend any
provisions of these By-Laws.
No amendment shall be inconsistent with the
Declaration. No amendment may remove, revoke, or modify any
right or privilege of Declarant without the written consent of
Declarant, or the assignee of such right or privilege.
If a Member consents to any amendment to the
Declaration or these By-Laws, it will be conclusively presumed
that such Member has the authority so to consent and no contrary
provision in any Mortgage or contract between the Member and a
third party will affect the validity of such amendment.
CERTIFICATE OF SECRETARY
The undersigned does hereby certify:
1. That I am the duly elected and acting
secretary of WHITEBARK HOMEOWNER’S ASSOCIATION, INC., a Nevada
corporation; and
2. The foregoing Bylaws comprising fifteen
(18) pages constitute the original Bylaws of said Corporation as
duly adopted at the Meeting of the Shareholders and Board of
Directors held on the _____ day of ___________, 2001.
IN WITNESS WHEREOF, I have hereunto subscribed
my name and affixed the seal of said Corporation.
_________________________________
Secretary
|